Faculty Responsibilities

Apprenticeship Faculty Facilitator Responsibilities

1. Participate in Apprenticeship Faculty Development

To ensure compliance with institutional and regulatory standards, faculty must complete professional development sessions provided by the Office of Experiential Learning (OEL). These sessions support faculty in effectively developing and facilitating apprenticeship experiences.

Required Training Modules:

Apprenticeship Regulations and Processes (30 minutes)
- Required for all apprenticeship faculty
- Earns 30 minutes of professional development credit
- Topics include: facilitating, managing, tracking, and reporting apprenticeship experiences
- Panopto Link: (coming soon)
Optional: Live Virtual Onboarding
- Schedule a one-on-one session with the Apprenticeship Coordinator to review the training and ask questions.
- Contact: [email protected]
ACC Apprenticeship NACE Competencies
- Faculty must be familiar with the NACE Competencies, which define eight essential skills for career readiness.
- ➤ [ACC NACE Competencies Website Link]
OEL Apprenticeship Best Practices
- - Covers national standards, data collection strategies, and evidence-based implementation to enhance student and employer satisfaction.

2. Establish Employer Partnerships and Assign Apprentices
OEL maintains a department-specific Employer Master List, updated each semester in coordination with Academic and Continuing Education (CE) departments.

OEL Responsibilities:

Identify and conduct employer outreach upon departmental request only
Confirm employer compliance with apprenticeship standards
Verify wages, hiring process, and job descriptions
Support document development (e.g., MOU, Appendix A & D)

Faculty Responsibilities:

Communicate with listed employers to:
- Clarify job roles
- Define learning objectives
- Confirm apprenticeship compliance
Inform OEL of updates (e.g., filled positions, changes in employer info)

3. Facilitate Student Engagement and Apprenticeship Planning

Faculty must actively support student participation and planning.

Review Employer Master List
- Updated each semester and shared via Google Docs
Employer Communication
- Faculty initiate contact and coordinate apprenticeship planning
- OEL outreach to new employers requires department approval
- ➤ [Employer Outreach Request Link]
Meet with Students
- By the first week of the semester:
  - Review program expectations and establish learning goals
  - Maintain regular communication throughout the term

4. Complete and Submit the Apprenticeship Agreement
Each apprenticeship must be documented through an ACC Apprenticeship Agreement, submitted online by the Faculty Facilitator or Apprenticeship Coordinator.

➤ [Registered Apprentice Agreement Link]
➤ [Non-Registered Apprentice Agreement Link]
All parties receive a digital confirmation.
Records are stored in the departmental Box Folder and backed up in Google Drive.
Assistance: [email protected]

5. Advertise and Match Students to Opportunities
Faculty are responsible for promoting and facilitating student-apprenticeship matches.

Best Practices:

Screen and pre-vet candidates using job descriptions and Appendix A criteria
Understand student strengths and goals for informed referrals
Direct students to the Career Services website for resume and interview preparation
➤ [Career Services Link]

Marketing Support:

Faculty should collaborate with the Office of Faculty Communications (OFC) and the Apprenticeship Coordinator to:
- Create flyers and websites
- Ensure marketing aligns with ACC branding guidelines
- Submit requests via ➤ [Asana Link]
Program flyers and websites will be listed under:
- “Our Services” – Apprenticeships Tab
- “Students” – Program Offering Apprenticeships Tab

6. Monitor Student Progress and Employer Engagement

Faculty must provide ongoing support and ensure a quality apprenticeship experience.

Schedule regular student check-ins (e.g., weekly, monthly, midterm)
Work with the Apprenticeship Coordinator to ensure that Employers complete on-the-job competency evaluations (OJT Tracking Form)
Refer students to appropriate ACC support services as needed
- Connect Apprentices with Student Support to include, but not limited to, personal or basic needs, academic, financial, and technology services.
- Connect Apprentices with an Advisor (example: hold removal on student account) or Mental Health Counselor if the situation warrants connection.
- Notify the Apprenticeship Coordinator of any Apprentice and Employer feedback, requests, successes, or concerns.

Reporting Issues:

Notify the Apprenticeship Coordinator of any concerns
Follow the grievance process if necessary:
- Notify the Department Chair/Dean
- Department of Labor: Report within 15 days
- ACC Policy: Report within 10 days
- OEL Program Director will only contact employers with departmental approval
- Employers may be removed from the Master List if warranted

7. Submit Final Tracking Reports and Feedback

Required End-of-Semester Forms:

RTI Tracking Form:
- Assesses student progress and learning outcomes
Encourage Students To:
- Update their Handshake, LinkedIn, Resume, and Portfolio after every semester to highlight newly attained skills and experiences.
- Connect with the Career Services website for support
- ➤ [Career Services Link]

Faculty Evaluation Form:
- Share feedback at any time or during Advisory Committee meetings
- ➤ [Evaluation Form Link]

Questions?

Please Contact:

Andrea DeLeon (she/her/hers)
Apprenticeship Coordinator
Office of Experiential Learning
Highland Business Center, Room 215
[email protected]
(512) 223-1486

If you’re an Austin Community College (ACC) student interested in apprenticeships, please contact the department chair of your program.